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Authority record

Carleton University. Office of the President

  • Corporate body

This office was established in 1942 by the Ottawa Association for the Advancement of Learning, the body which founded Carleton College. The President and Vice-Chancellor is the Chief Executive Officer of the University, and is appointed by the Board of Governors on the recommendation of the Senate, for a seven year term which may be renewed. The President is responsible to the Board of Governors to ensure the University functions in accordance with the policies enacted by the Board and Senate pursuant to their respective powers as set in the Carleton University Act of 1952. As such, the President attempts to reconcile the academic direction of the institution and the demands of finance and administration.
Functions of the President include providing overall leadership, presenting the annual budget and making recommendations to the Board and Senate. He or she is an ex officio member of the Senate, Board of Governors, and all faculty boards and may also perform the function of Chancellor should a vacancy in the office exist. The secretariat for the Senior Planning Committee is in the Office of the President.
The current President is Dr. Roseann O'Reilly Runte (2008-Present). The past Presidents have included: Dr.Henry Marshall Tory (1942-1947), Dr. Murdoch Maxwell MacOdrum (1947-1955), Dr. James Alexander Gibson (1955-1956), Dr. Claude Thomas Bissell (1956-1958), Mr. Arnold Davidson Dunton (1958-1972), Dr. Michael Kelway Oliver (1972-1978), Dr. James Downey (Pro tempore, Jan-May 1979), Dr. William Edwin Beckel (1979-1989), Dr. Robin Hugh Farquhar (1989-1996), Dr. Richard Van Loon (1996 -2005), David Atkinson (2005-2006), Samy Mahmoud (Pro tempore, Nov. 2006- July 2008).

Carleton University. Office of the Vice-President (Academic)

  • Corporate body

The position of Registrar of the University was established in 1942 and was responsible to the President for all facets of student life from enrolment to housing, employment and awards. In 1948, the Office of the Registrar and Director of Student Personnel Services was created, reflecting the involvement of the Registrar in student life. The office expanded to include a Medical Adviser and Athletics Director. In 1951, the name was shortened to the Office of the Registrar but the responsibilities of this office remained unchanged until 1960 when the Student Affairs Adviser became responsible for athletics and liaison with student government. By 1964, the Sudent Affairs Adviser has evolved into the Office of the Dean of Students and had assumed responsibility for all student services except recruitment and enrolment. The duties and composition of the Office of the Registrar then remained largely unaltered until 1972.
In that year, the three main divisions of the Office of the Registrar became the Admissions Office, Central Academic Records Services and Statistics. Based on the recommendations of the Registerial Co-ordinating Committee, the components of the Registrar's Office serving the various faculties were placed under the jurisdiction of the responsible faculty dean. Each faculty was to be served by a faculty registrar, with the University Registrar and its departments continuing to offer the common services of general admissions, high school liasion, calendar publications, records maintenance, examination administration and class scheduling. As well, the University Registrar coordinated departmental involvement in regulatory matters.
In 1973, the Office of the Vice-President (Academic) was created to oversee all academic operations including the duties of the Registrar. In 1984, the Office of the Registrar joined the Vice-President and became the Office of the Vice-President (Academic) and Registrar.
The Vice-President reports directly to the President and by virtue of By-law 16 of the Carleton Univeristy Act is Acting President during any absence of the President. The Vice-President is accountable for teaching and research, which are the primary activities of the Univeristy. Included in the responsibilities of this office are: the Faculties of Arts, Engineering, Science, Social Science and Graduate Studies and Reserach; the Office of the Ombudsperson; the Associate Vice-President (Academic); the Assistant Vice-President (Student and Academic Services); and the Assistant Vice-President (Information Resources). Past Registrars include;
The past Vice-Presidents (Academic) were: G. R. Love (1973-1978); John Porter (1978-1979); James Downey (1979-1981); Dennis P. Forcese (1990-1992); Leslie A. Copley (1993-1996). The present Vice-President is G. Stuart Adam. The past Registrars include; L.R. Shaw, as the Registrar from 1942-1943 then from 1943-1944 he had the title of Executive Assistant; Diana Gordon-Lennox, Assistant Secretary in Charge of Records, 1944-1945; M.M. MacOdrum, Executive Assistant from 1945-1946; Edward F. Sheffield first held the title of Administrative Officer, 1946-1948, then the title of Registrar and Director of Student Personnel Services from 1951 when he finally had the title of Registrar until 1954. John Aleander Buchanan McLeish was Registrar from 1954-1965, followed by; A.J. Earp, 1965-1966; John Nicol, 1966-1968; Vacant from 1968-1969; J.I. Jackson, 1969-1983; and Vacant from 1983-1984. The position of Vice-President (Academic) and Registrar was held by two men and was vacant twice; Thomas J. Ryan, 1984-1989; Vacant 1989-1990; Dennis P. Forcese, 1990-1992; Vacant 1992-1993. The current Vice-President (Academic) and Registrar is G. Stuart Adam.

Carleton University. Office of the Vice-President (Finance and Administration)

  • Corporate body

The Office of the Bursar was established in 1947. As chief non-academic officer, the Bursar's primary duty was to advise the President on the resources needed to provide support for the educational process. The Bursar formulated and coordinated all non academic policy and activities until the mid 60's. The University then underwent increased growth, forcing the Bursar's Office to spawn financial, administrative and physical plant officers. In 1973, the name of the office was changed to the Office of the Vice-President (Administration) and Bursar. In 1991, the office became known as the Vice-President (Finance and Administration).
The Vice-President is accountable to the President for the business and administrative operations of the University. Included in these responsibilities are the Office of Budget Planning, the Finance Office, the Business Office, Purchasing and Mail Services, Internal Audit and Advisory Services, the Department of Pension Management, the Personnel Department and those units reporting to the Office of the Associate Vice-President (Finance and Adminstration). The Associate V.P. is responsible for the Physical Recreation and Athletic Department, the Physcial Plant Department, the Department of University Safety and the Department of University Services.
In addition to acting as the President's principal advisor on these matters, the Vice-President represents the University with external organizations, including the government of Ontario, that deal with finance or contractual matters.
Those who have served in this capacity are: Elizabeth M. Meikle (Bursar, 1947-1948); Fredrick James Turner (Bursar, 1948-1970); A. B. Larose (Vice-Prsident Administration and Bursar, 1970-1981); C. G. Watt (Vice-President Finance and Adminstration, 1981-1991); J. S. Riordon (Vice-President Finance and Administration, 1991 -1997); Duncan Watt is the current Vice-President having been apppointed July 1, 1997.

Carleton University. Office of the Vice-President (Research and External)

  • Corporate body

In 1997 the President determined the necessity of creating a new vice-presidential position. He realized that most of his time and energy would be devoted to academic renewal and financial planning, but that the important function of maintaining and enhancing the University's ties with its many external partners must be maintained. Therefore, Carleton needed a high-profile officer to represent the University to the outside world. The need for the Vice-President (Research and External) is strengthened by greater competition among universities for funds and support from new sources. This is coupled with the commencement of a new fund-raising campaign. The office was established on a three-year trial basis and was dissolved in 2000/2001. During that time the University discontinued its use of the titles Associate Vice-President (Research) and Assistant Vice-President (International). Three units from the portfolio of the former Associate Vice-President (Research) were transferred to the Vice-President (Research and External). They are Carleton International, Research Services, and the Office of Technology, Development and Commercialization. The created Office of Institutional Research was also to report there. In addition, the departments of University Communications (formerly Public Relations and Information Services) and Development and Alumni Services had the organizational status of units in the Resource Planning Committee of the Vice-President (Research and External), but retain direct access to the President for their activities. The establishment of this vice-presidency is a continuation of a direction taken some years ago when the Office of the Dean of Graduate Studies and Research was reorganized into two offices. The appointment of the Associate Vice-President (Research) created a senior university officer to develop contacts in government and industry for the research enterprise of the University. At the same time, the Director of Carleton International was made an Assistant Vice-President in order to raise the profile of Carleton's activities in the international field. This reorganization fit well with the president of the day who was able, in concert with these two officers, to spend considerable time at these activities. The Chief Officer was John ApSimon, Vice President (1997-2000).

Carleton University. Registrar's Office

  • Corporate body

The Registrar's Office fonds manages the academic activities of all Undergraduate and Special students, and manages the academic records of all Carleton students, past and present, Undergraduate, Graduate, and Special.

Carleton University. Rideau River Residence Association (RAAA)

  • Corporate body

The Rideau River Residence Association, or RRRA (pronounced raw) for short, is the oldest and largest residence association in Canada. RRRA was founded in 1968 and incorporated in 1976. All undergraduate students living in residence at Carleton University are members of RRRA and their membership fee is included in their Residence fees. Residence living at Carleton University is a tradition that began when Lanark and Renfrew houses opened their doors in 1963. Since that time the residence population at Carleton has risen from only 300 residents to more than 2600 with the opening of the new Prescott residence in 2003. As residence life at Carleton has grown, so has the students' association that represents those who live, learn and work on the University's grounds. In 1968 the residence-wide Carleton University Residence Association (CURA) was founded. In late 1976 the residence association became incorporated and in 1977 the association's name was changed to the Rideau River Residence Association. (RRRA) RRRA is a non-profit organization and is the largest association of its kind in Canada.
Organisational Structure: The Rideau River Residence Association structurally consists of an executive council and Board of Directors (President, Vice-president, and Director of Programming and Marketing), and a Council. The Residence Council is the association's legislative body and consists of the Executive and one representative from each of the 44 floors in residence (called a "Floor Representative"). Council enacts policy and provides an avenue for Floor Representatives and students at large to become more involved in the formulation of policy and gives all students a chance to participate in the planning of their community. General elections are held in February and the President, Vice-president and Director of Programming and Marketing run as a "ticket" (team) and are elected for the following year. Floor Representatives are elected in February as well, but by-elections are held in September for all those floors who did not elect a Floor Rep. in February. Every undergraduate resident is eligible to run for a RRRA position.

Carleton University. Senate office

  • Corporate body

The Senate is the senior academic legislative body which represents the interests of the scholar in the governance of the University. It is charged with establishing the academic direction of the University and its associated faculties, institutes and schools.
In 1942, President H. M. Tory organized an Educational Directorate for Carleton College composed of members of the Board of Governors with faculty credentials. This served as the Senate. The Board of Governors was the sole governing body of the College until the Senate received official recognition under the Carleton College Act of 1952. This Charter, amended in 1957 to make Carleton a university, created a bicameral system where legal authority was shared between the Senate and a Board of Gvernors.
The Act gave the Senate authority to make recommendations for achieving the objectives and purposes of the University. Within its statutory authority the Senate may debate any issue, but the jurisdiction over that which it has sole authority is limited. It determines all courses of study and the standards of admission, grants degrees, awards scholarships and receives reports from its committees. The Senate also has the legislative power to recommend the creation of new faculties, schools and departments. These entities are established jointly by the Senate and the Board which ultimately approves all expenditures.
During the 1960s it became practice that the Senate would make recommendations to initiate policies involving matters of personnel and resource allocation that were the prerogative of the Board. The mood of social and government reform created a climate in which the Board was unprepared to act without Senate consent. However, under a collective agreement signed in 1972, the faculty unionized and agreed to discontinue the practice of sharing power with the Board. The faculty members of the Senate feared that by becoming too involved in university governance, they might lose the right to be unionized. The Senate has since strictly adhered to the legal authority granted them by the Carleton University Act.
The Senate comprises 71 members, primarily professors who are elected to 36 seats by their respective Faculty Boards. The other positions are filled by 15 ex officio members of the University, such as the Chancellor, President, Vice-Presidents, Deans, some of the Directors of Schools and the Presidents of the Students' Association and the Graduate Students' Assocation; 10 are students elected by students; 4 are Governors; and 6 others are nominated by the Senate and appointed by the Board.
Although the current University President is the Senate Chair it is the Clerk of the Senate who acts as its administrator. The Clerk is responsible for the operation of the Senate office, the coordination of all Senate business and the maintenance of Senate records. The past Clerks were: John Nicol; Jim Wernham; Gordon Couse; Dr M. S. Macphail (1972-1975); Dr. H. H. J. Nesbitt (1975-1981); Dr. Michel Gaulin (1981-1996); Dr. D. J. Wurtele (Acting Clerk, 1987-1988). Dr. C. H. Chan is the present Clerk.

Carleton University Students' Association (CUSA)

  • Corporate body

The Carleton University Students' Association (or CUSA) is a non-profit corporation that represents the undergraduate students at Carleton University in Ottawa, Canada. It is Local 1 of the Canadian Federation of Students. Several businesses are provided by CUSA which increase purchasing options for students as well as generate profit to fund other services they provide. They are: Oliver's Pub And Patio, Roosters Coffee House, and Unicenter Store. The student union offers free services to students through its service centres including: Bill Ellis Centre for Mature and Part-time Students (BECAMPS); Carleton Disability Awareness Centre (CDAC); The Food Centre; Foot Patrol; Gay, Lesbian, Bisexual, and Transgender Centre (GLBTQ); International Students' Centre (ISC); Race, Ethnicity and Cultural Hall (REC HALL); and Women's Centre Aboriginal Student's Centre.

Carleton University. University Archives

  • Corporate body

The University Archives was officially established in April of 1994, as an administrative unit of the Board of Governors, culminating nearly 13 years of planning. In 1981, a Committee on Archives had been established and the following year an Archives Policy was approved by senior management. The Committee, however, did not meet for the first time until 1994, and they issued a revised Archives Policy in June of 1995. This Policy states that the "mission of the Archives is to effectively and efficiently manage the records of the university, and to preserve the university's corporate memory."1 "In support of this mission, the University Archives has a mandate to acquire, preserve, and make available corporate and non-corporate archival records of Carleton University." Past Chief Officers were Sheila Powell, University Archivist from 1996 to 1994, and Jay Atherton, 1994 to 1998. Currently the Chief Officer is Patti Harper, Archivist with the Administrative Officer being Barb Steele, AB606.

Centre for Editing Early Canadian Texts (CEECT)

  • Corporate body
  • 1979-

The Centre for Editing Early Canadian Texts (CEECT) was established in 1979-1980 by five members of the Carleton University faculty: Robert G. Laird, Robert L. McDougall, Mary Jane Edwards, S.F. Wise, and J. Jeremy Palin. They were later joined by Michael Gnarowski, James Johnston, John A. Stewart, and D. Roland Thomas. Mary Jane Edwards served as the director and general editor of the project from 1979 to present. CEECT is unique from other literary projects in that it was the first project in Canada dedicated to the preparation of scholarly editions of early English-Canadian prose. The project was governed by a Steering Committee, dissolved in 1982 and established as the Editorial Board that same year. Fourteen academic advisors from across Canada also assisted with the project. CEECT had close relationships with several academic departments on campus, including the English Department and the Canadian Studies department, as well with the Interlibrary Loan section of the MacOdrum Library at Carleton University. In 1981 and 1986, CEECT was awarded a five-year Social Sciences and Humanities Research Council (SSHRC) grants. This funding coupled with that contributed by Carleton University and several Canadian foundations allowed CEECT to publish, from 1985-1997, eleven early Canadian canonical texts, with a twelfth work, Le chien D'or/The Golden Dog, awaiting publication for 2008. The twelve texts selected equally represent male and female authors. In 1983, the first "CEECT Conference on Editorial Principles and Procedures" was held at Carleton University out of which several manuals particular to CEECT's editorial procedures were published. In 1993, a second public workshop was held at Carleton University that featured scholars from Australia.

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