Fonds DALUM - Development and Alumni Services fonds

Title and statement of responsibility area

Title proper

Development and Alumni Services fonds

General material designation

  • Multiple media

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on the content of the fonds.

Level of description

Fonds

Reference code

DALUM

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1946-2010 (Creation)
    Creator
    Carleton University. Development and Alumni Services

Physical description area

Physical description


  • 12.5 m of textual records and other material

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Administrative history

In 1949, the Alumni Association was founded to establish and maintain relations between the University and its alumni in order to contribute to the development of Carleton University. During the 1950's the duties of the Information and Development Officer were performed by the Administrative Assistant to the President, Cecil V. Houston. This continued until the position of Development Officer was created in 1957. Mr. Houston functioned as Information Officer until 1961, when those responsibilities were assumed by the Information office. Development assumed responsibility for the maintenance of alumni records and alumni fund-raising, while Information was responsible for all alumni programs and activities. In 1987, under Dr. Farquhar, the areas of development and alumni fully integrated to form Development and Alumni Services. The Director of this office reports directly to the President. The service has two primary functions. The development area is responsible for planning, organizing and directing programs seeking private support for Carleton University. Included among these programs are major national campaigns, the annual fund, bequests and deferred giving programs, scholarships and bursary programs, and the Associates of Carleton. The alumni area monitors the programs and services of the Alumni Association to ensure that their activities are in the best interest of the University and that they run smoothly. They sponsor reunions and organize special events for all members. Included in these events are homecoming weekend, branch and chapter activities and send-offs. They are also responsible for publishing the quarterly Carleton University Magazine. Past officers of the Development Office include Cecil V. Houston (1953-1961) as the Administrative Assistant to the President, Donald S. Swain (1957-1961), a vacancy between 1961-1965, Michael D. Roberts (1965-1985). Past Alumni Officers include a vacancy between 1949-1971, Shirley Gillespie (1961-1965) as Information Officer and Alumni Secretary, Margaret MacDonald (1966-1967) as Alumni Secretary, Brian A. Blevins (1967-1969) as Alumni Secretary, Brian P. Curley (1969-1972) as Director of Alumni Affairs and J.E. Fraser (1972-1974) as Executive Director.

Custodial history

The material was transferred to the archives by the Development and Alumni Services. Accession 1995-05 was brought to the vault in 1993, after being stored in an alternative location. The records of accession 1996-43 were accumulated by Don McEwon, before there was an archives, and were transferred to the vault in the early 1980's. Records are now received directly from the office of origin.

Scope and content

Fonds consists of records that were created, accumulated and maintained by Development and Alumni Services for the purposes of administration and publicity. Records include correspondence, reports, budgetary considerations, working files, newspaper articles, minutes, programs, magazines, handwritten notes, pamphlets, flyers, videos and Ephemera. Several series contain the records of this fonds.

Notes area

Physical condition

Immediate source of acquisition

Accession 2006-30 was received as part of a records transfer from the Library Special Collections.

Arrangement

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Terms governing use, reproduction, and publication

Finding aids

Associated materials

Related materials

Accruals

General note

The fonds also contains 5071 photographs: b&w and colour, 4 objects: 1 balloon, 1 button, 1 copper printing plate and 1 plaque, 1139 negatives, 4 transparencies, 1055 slides, 1 audio cassette, 11 videocassette, 5 framed photographs, 1 mounted photograph, and 20 electronic discs.

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Institution identifier

Rules or conventions

Status

Level of detail

Dates of creation, revision and deletion

Language of description

Script of description

Sources

Accession area

Related subjects

Related people and organizations

Related places

Related genres