Subseries 2 - Incoming correspondence

Title and statement of responsibility area

Title proper

Incoming correspondence

General material designation

  • Textual record

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Level of description

Subseries

Reference code

DEC-6-2

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1865-1981 (Creation)

Physical description area

Physical description


  • 11.25 m of textual records

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

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Note on publisher's series

Archival description area

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Custodial history

Scope and content

This sub-series is comprised of incoming correspondence that is arranged chronologically.

Notes area

Physical condition

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Arrangement

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General note

Most incoming correspondence to 1889 was found in a loose pile, with no envelopes, and some loss of paper to mice. Four additional files contain correspondence from this period found loose in Inscription Book 2 (1869-1882) and in the Order and payment book for 1869-1874, and texts for inscriptions (including some related correspondence) from the 1870s and for 1889-91 found in a loose bundle. From 1889 the firm began to retain incoming correspondence within their envelopes in semi-annual bundles by date received. For conservation reasons letters have been removed from their envelopes, opened out, and filed in monthly folders by date sent, with the envelopes attached behind with plastic paperclips. Correspondence from stone dealers in Aberdeen, Scotland was filed in separate bundles from 1892-1919; this separate arrangement has been retained, though other letters from Aberdeen wholesalers are also to be found in the main series, mostly but not exclusively after 1919. Incoming correspondence appears to be virtually complete from 1890 to 1917; thereafter there is a gap of several years, and then from 1923 correspondence was punched with two holes in the upper margin and filed under alphabetical index tabs in two-ring flip-top boxes or clipboards, usually with January-June in one tabbed alphabetical sequence, and July-December in another atop it. For these years the rough alphabetical arrangement has been retained, but merged into annual sequences. The empty containers have been retained in a separate box (DEC 082). There are no envelopes for this period and little in the way of the advertising material that comprises a rich part of the content to 1917. Correspondence for 1934, originally top-punched, was found rolled but contains only details of inscriptions to be added to existing monuments. The years 1926, 1928, and 1935-36 are missing, and only scattered correspondence survives for the years following the death of Victor de Carle in 1939. From 1939-40, when Fred Grant took over the business from the de Carle family, correspondence was top-punched and held together with wire but arranged chronologically. Bundles for 1939-40, 1954, 1956, and 1958 survived in this form and were labeled "Accounts Paid" but as the invoices and receipts constituted a continuation of part of the content of the incoming correspondence series they have been treated as such. Scattered correspondence from the 1940s through 1981 was found loose in several portfolios and binders and has been brought together here in folders by year. There are separate files of family correspondence in the Business College series when Charles W. de Carle was at business college in Belleville 1875-77 and in the de Carle family series for the 1870s-80s when Lancelot de Carle was working with the railway in Port Arthur/Thunder Bay. Some personal and family correspondence, however, is also to be found intermingled with the main incoming correspondence series. From 1886 to 1933 replies to incoming correspondence may be found in the Letterbooks.

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